Pursuant to Section 230.121 in Title 23 of the Code of Federal Regulations and federal-aid contract requirements, contractors are required to report annually on the composition of their workforce by race, gender, and job category. Using Federal-Aid Highway Construction Contractors Annual EEO Report form (FHWA-1391), prime contractors and any lower-tier subcontractors with subcontracts in excess of $10,000 must complete the report for work performed during the last full work week of July.
WHO IS REQUIRED TO REPORT
• All prime contractors on Federal Highway Administration (FHWA) assisted construction contracts, and all related subcontractors with subcontracts of $10,000 or more.
• A separate FHWA-1391 form must be completed by each prime contractor and each related subcontractor that meets the reporting threshold.
REPORTING PERIOD
• Contractors must identify all employees who perform work during all or any part of the last payroll period of July 2023,
• Capture data for employees who worked during the last payroll period in July as shown: Sunday, July 23, 2023 through Saturday, July 29, 2023.
REPORTING PROCEDURE
• Local agencies notify their prime contractors of this reporting requirement.
• Prime contractors, as well as each subcontractor, report this information to their respective local agency Resident Engineer who certifies the information is correct and complete.
• Local agency Resident Engineers send the reports to their respective Caltrans Division of Local Assistance Engineer (DLAE) who verifies the information is complete.
The FHWA-1391 form must be completed in its entirety to be considered completed satisfactorily. Access the FHWA-1391 form in pdf version below.
Please email completed FHWA-1391 forms to Caltrans Office of Local Civil Compliance’s Pauline Valenzuela by August 15, 2023.
If you have questions regarding the FHWA-1391 reporting process, please contact via email Leah Van Dyne or call 916-324-0784, or email Pauline Valenzuela or by phone 916-584-2177.
