2024 Annual Equal Employment Opportunity (EEO) Report
Form FHWA-1391
Pursuant to Section 230.121 in Title 23 of the Code of Federal Regulations and federal-aid contract requirements, contractors are required to report annually on the composition of their workforce by race, gender, and job category. Using the Federal-Aid Highway Construction Contractors Annual EEO Report form (FHWA-1391), prime contractors and any lower-tier subcontractors with subcontracts in excess of $10,000 must complete the report for work performed during the last full workweek of July.
Who is Required to Report
• All prime contractors on Federal Highway Administration (FHWA) assisted construction contracts, and all related subcontractors with subcontracts of $10,000 or more.
• A separate FHWA-1391 form must be completed by each prime contractor and each related subcontractor that meets the reporting threshold.
Reporting Period: July 21 – 27, 2024
Contractors must identify and capture data for all employees who perform work during all or any part of the last payroll period of July 2024.
Reporting Procedure & Due Dates
1. Local agencies must immediately notify their prime contractors of this reporting requirement.
2. By August 15, 2024, prime contractors as well as each subcontractor must report this information to their respective local agency Resident Engineer who certifies the information is correct and complete.
3. By August 19, 2024, local agency Resident Engineers must sign, date, and send the reports to their respective Caltrans Division of Local Assistance Engineer (DLAE) who verifies the information is complete.
Note: Fields 1-9 are required to be completed by contractors. Fields 10-11 are required to be completed by local public agency staff. Enlarge the image below for clarification. The FHWA-1391 form must be completed in its entirety to be considered satisfactory.
Contact Leah Van Dyne or Loi Tran for more information regarding form FHWA-1391 reporting requirements.
Access Instructions for Completing Form FHWA-1391 below.
