Caltrans Division of Local Assistance

2022 Annual Equal Employment Opportunity (EEO) Report FORM FHWA-1391

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Pursuant to Section 230.121 in Title 23 of the Code of Federal Regulations, and federal-aid contract requirements, contractors are required to report annually on the composition of their workforce by race, gender, and job category. Using the federal form FHWA-1391, “Federal-Aid Highway Construction Contractors Annual EEO Report,” prime contractors and any lower-tier subcontractors with subcontracts … Read more 2022 Annual Equal Employment Opportunity (EEO) Report FORM FHWA-1391

Guidance Update – Contract Manager Reference Guide

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Procurement of Architectural and Engineering (A&E) contracts and grant/contract management are the two most common audit findings.  In order to assist our local public agencies comply with State and federal regulations, and avoid audit findings, the Division of Local Assistance (DLA) has published two chapters of guidance to administer A&E contracts and manage grants (please … Read more Guidance Update – Contract Manager Reference Guide

Limited English Proficiency – Four Factor Analysis Training

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Thursday, July 28, 2022 9:30 am – 11:30 am PT The Caltrans Division of Local Assistance has developed training for Local Public Agencies (LPAs) to take reasonable steps to provide meaningful access to Limited English Proficiency (LEP) individuals. Presidential Executive Order 13166 states that individuals with LEP should have meaningful access to federally-funded programs and … Read more Limited English Proficiency – Four Factor Analysis Training

Caltrans Oversight Information Notice (COIN) #22-02: Audit Trail for Construction Reimbursement

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One area of contract administration that repeatedly encounters audit findings is the lack of an audit trail for reimbursements of construction costs. Since August 2020 through the date of this Caltrans Oversight Information Notice (COIN), four audits have questioned $1.32 million due to a lack of an audit trail for construction costs. Local Public Agencies … Read more Caltrans Oversight Information Notice (COIN) #22-02: Audit Trail for Construction Reimbursement

Office Bulletin #22-04 & Free Webinars: Indirect Cost Allocation Plan / Indirect Cost Rate Proposal

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Division of Local Assistance Office Bulletin – OB #22-04 andFree Webinars: Indirect Cost Allocation Plan / Indirect Cost Rate Proposal – Review & Approval Caltrans Internal Audits Office (CIAO) will assume responsibility for the Indirect Cost Allocation Plan (ICAP) / Indirect Cost Rate Proposal (ICRP) review and approval from the Independent Office of Audits and … Read more Office Bulletin #22-04 & Free Webinars: Indirect Cost Allocation Plan / Indirect Cost Rate Proposal

USDOT Notice of Funding Opportunity – Bridge Investment Program

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U.S. Department of Transportation (USDOT) issued its first notice of funding opportunity (NOFO) for the Bridge Investment Program (BIP) on June 10, 2022. BIP funding is separate from, and supplemental to, the $5.3 billion in bridge formula funding distributed to States earlier this year. The USDOT NOFO seeks applications for three categories, shown below. Each … Read more USDOT Notice of Funding Opportunity – Bridge Investment Program