Policies/Procedures

Policy Update to Office Bulletin 20-02 Disadvantaged Business Enterprise (DBE) Running Tally Procedure

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“For projects that are awarded on or after March 1, 2020″, after submitting an invoice for reimbursement that includes a payment to a DBE, but no later than the 10th of the following month, the prime contractor/consultant shall complete and email the Exhibit 9-F: Disadvantaged Business Enterprise Running Tally of Payments to business.support.unit@dot.ca.gov  with a … Read more Policy Update to Office Bulletin 20-02 Disadvantaged Business Enterprise (DBE) Running Tally Procedure

Office Bulletin #20-02 Disadvantaged Business Enterprise (DBE) Running Tally Procedure

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Title 49 of the Code of Federal Regulations (CFR), Part 26.37(c) requires recipients of federal-aid funding to “provide a running tally of actual attainments (e.g., payments actually made to DBE firms), including a means of comparing these attainments to commitments.”  Effective March 1, 2020, after submitting an invoice for reimbursement that includes a payment to … Read more Office Bulletin #20-02 Disadvantaged Business Enterprise (DBE) Running Tally Procedure

Office Bulletin #20-01 Rescission of Patented or Proprietary Product Regulations

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On September 27, 2019, the Federal Highway Administration (FHWA) issued a final rule in the Federal Register rescinding the requirements in 23 CFR 635.411 (a)-(e) that limit the use of Federal funds in paying for patented or proprietary materials, specifications, or processes specified in project plans and specifications. It is believed that rescinding the regulations … Read more Office Bulletin #20-01 Rescission of Patented or Proprietary Product Regulations

New Online Submission Process – Exhibit 10-C

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The Quickest Way to Submit Your Exhibit 10-C Has Arrived! The Exhibit 10-C process has been simplified, streamlined, and is now available online. The new 2020 Local Assistance Procedures Manual (LAPM) Chapter 10 Consultant Selection requires local agencies to input information into the Exhibit 10-C database at http://dlaaeoversight.dot.ca.gov/fmi/webd/Exhibit%2010-C. The new online process replaces the traditional … Read more New Online Submission Process – Exhibit 10-C

2020 Updates! – Local Assistance Procedures Manual and Program Guidelines

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Caltrans Division of Local Assistance has released the 2020 Local Assistance Procedures Manual (LAPM) and 2020 updates to the Local Assistance Program Guidelines (LAPG). All changes to the LAPM and LAPG have been documented in Local Programs Procedures 19-01 (LPP 19-01) and can be viewed here. The LAPM helps California local agencies scope, organize, design, … Read more 2020 Updates! – Local Assistance Procedures Manual and Program Guidelines

Using Cost Plus Fixed Fee on your A&E Contract and Escalation Rates

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The cost-plus fixed fee is a payment method whereby the consultant is compensated for their services on actual cost plus a negotiated fixed fee amount. Contracting agencies can maintain eligibility for federal-aid reimbursement by ensuring costs incurred or cost estimates from contract negotiation are allowable per the cost principles in 48 CFR part 31. When … Read more Using Cost Plus Fixed Fee on your A&E Contract and Escalation Rates