Policies/Procedures

Caltrans Disadvantaged Business Enterprise Oversight Monitoring Review

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Notice to: Local Public Agencies receiving Federal-Aid The Caltrans Office of Civil Rights (OCR) and Division of Local Assistance (DLA) are partnering to complete a virtual Disadvantaged Business Enterprise (DBE) Oversight Monitoring review. The oversight review is required under Section 26.37(a) of Part 26 within Title 49 in the Code of Federal Regulations (49 CFR … Read more Caltrans Disadvantaged Business Enterprise Oversight Monitoring Review

Update: Caltrans 2022 Standard Plans & Standard Specifications

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The use of the California Department of Transportation (Caltrans) Standards is required on all State Highway System projects to ensure that all transportation project contracts are clear, concise, correct, complete and in compliance with the Federal Highway Administration (FHWA). Substantial justification and approval for deviation from the Standards is required. Deviation should be rare and … Read more Update: Caltrans 2022 Standard Plans & Standard Specifications

Update: New Build America, Buy America Act enacted as part of the Bipartisan Infrastructure Law

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The Build America Buy America Act (BABA), enacted as part of Infrastructure Investment and Jobs Act (IIJA), under Bipartisan Infrastructure Law (BIL) on November 15, 2021, requires the recipient of all federal-aid funds to ensure all iron, steel, manufactured products, and construction materials used on projects are produced in the United States. The term “project” … Read more Update: New Build America, Buy America Act enacted as part of the Bipartisan Infrastructure Law

DLA Office Bulletin #22-05: FHWA 1273 Form Update

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The Federal Highway Administration (FHWA) has updated Form FHWA-1273: Required Contract Provisions Federal-Aid Construction Contracts. Per the Federal Register notice, the updated Form FHWA-1273 becomes effective September 6, 2022. Form FHWA-1273 is a package of federally-required contract provisions that must be physically included, unmodified, and placed within the executed construction contract for all federal-aid projects. … Read more DLA Office Bulletin #22-05: FHWA 1273 Form Update

2022 Annual Equal Employment Opportunity (EEO) Report FORM FHWA-1391

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Pursuant to Section 230.121 in Title 23 of the Code of Federal Regulations, and federal-aid contract requirements, contractors are required to report annually on the composition of their workforce by race, gender, and job category. Using the federal form FHWA-1391, “Federal-Aid Highway Construction Contractors Annual EEO Report,” prime contractors and any lower-tier subcontractors with subcontracts … Read more 2022 Annual Equal Employment Opportunity (EEO) Report FORM FHWA-1391

Caltrans Oversight Information Notice (COIN) #22-02: Audit Trail for Construction Reimbursement

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One area of contract administration that repeatedly encounters audit findings is the lack of an audit trail for reimbursements of construction costs. Since August 2020 through the date of this Caltrans Oversight Information Notice (COIN), four audits have questioned $1.32 million due to a lack of an audit trail for construction costs. Local Public Agencies … Read more Caltrans Oversight Information Notice (COIN) #22-02: Audit Trail for Construction Reimbursement